The Old Rancho FAQ
1. What is the maximum occupancy of The Old Rancho?
With multiple areas of the property made accessible to our Old Rancho event hosts, there are an assortment of configurations to choose from depending on how you want your event to flow. When you come visit The Old Rancho for a tour, our Venue Manager will provide you with sample floorplans showing layouts for 50, 100, and 150 guests. However, for a seated dinner with all guests in one contiguous area, 100-110 guests fit most comfortably, 150 is do-able but snug.
2. Are we required to have a wedding/event coordinator?
Yes. All event hosts booked at The Old Rancho are required to hire a professional wedding/event coordinator who is not also a guest, or providing any additional vendor services for your event. The event coordinator must be on property for the full duration of your event, including set-up and breakdown hours.
The Old Rancho offers in-house coordination options via Sassy Little Bee Wedding Coordination, or you may hire your own coordinator. All event coordinators must provide a valid business license, Certificate of Insurance, and sign a Vendor Agreement a minimum of 30 days prior to your event.
3. What other vendors will we need to hire for our event at The Old Rancho??
The Old Rancho provides the location and outdoor setting for your event. You should plan to bring in all the rest: your own rentals (tables, chairs, linens, lounges, lighting, etc), catering and bar services, entertainment (DJ, acoustic musicians, photobooth, etc), florals and decor, photographer and/or videographer.
4. What is the latest time our event can end?
Your bar must close at 9:45 pm and music be turned off no later than 10:00 pm. All guests should be off property by 10:30 pm.
5. Are there wedding party suites to get ready in?
Yes, we do have two separate prep suites for both sides of your wedding party to use for the duration of your event. If you have more than 2-3 members of the wedding party needing hair and make-up services, for your comfort and that of your stylists, we recommend that those services be completed off-site prior to arriving at The Old Rancho.
6. Are pets allowed at The Old Rancho?
As long as you get an OK from the venue manager, well behaved pets are allowed in the outdoor areas of the property for photos and wedding ceremonies. The event host is responsible for cleaning up after all pets while on property and pets must be picked up by a sitter and taken off the property once the post-ceremony photos have concluded. Certified service animals that are individually trained to do work or perform tasks for a person with a disability are permitted for the duration of the event.
7. Is the The Old Rancho handicapped accessible?
The Old Rancho is a historic estate situated on top of a hill with multi-level outdoor areas. While much of the property is reasonably accessible across brick walkways, there are areas of the venue with limited access for those requiring handicapped access. If you have guests with mobility limitations we suggest scheduling a venue tour to personally evaluate any areas of concern, and to discuss possible alternate layouts for your event that would not include inaccessible zones.
8. How do we book our event at The Old Rancho?
To host your event with us, reach out to our event manager to check your date availability, schedule a tour, and to receive a quote, contract, and booking link. A $2,500 deposit and signed contract is required to hold your date. Your remaining balance and minimum guest count is due 2 months prior to your event. Confirmed guest counts are due 3 weeks prior. All events booked less than 6 months in advance require payment in full at the time of booking.